This is NOT A GUIDE 🙂 I just want to share my personal experience on late registration of birth certificate.
I was already 21 years old when I learned that I don’t have NSO or PSA birth certificate. I just graduated from college and my company required me to submit a birth certificate. So imagine my horror when I got a NEGATIVE or NO RECORD from NSO/PSA! Que Horror! Haha!
That was in 2005 and it took me another 12 years before I finally decided to register my birth certificate.
Without further ado, here’s how I late registered my birth certificate …
List of documents that I have:
• Marriage contract of my parents
• My baptismal certificate
• No Record Document from PSA with receipt and No Record Document from LCR (date must be within 6 months)
• NBI Clearance
• Income Tax Return
• SSS ID (Photocopy)
• Form 137 (High School)
• Voter’s Affidavit
• Transcript of Record (College)
Note: The Negative Record from PSA is required. The marriage contract (of your parents) is necessary so you can use your father’s surname then another two supporting documents to prove your identity. But it’s best to personally visit the city hall to know for sure.
The Big Problem
I filled up a form, paid P180 (not sure of the amount), and gave ALL of my documents to the officer-in-charge. She analyzed/scrutinized all of my docs and then she said I can’t use my father’s surname! Oh no!!! No way! You can’t do this to me! LOL!
I was born in 1983 and my parents got married in 1994. There are laws and family code that we have to follow. She also said that I need to submit an AUSF (Affidavit to Use the Surname of the Father) so I can use my dad’s surname. But my father passed away when I was 19 years old. I can’t provide an AUSF.
I was teary-eyed because … reasons. The OIC said, “Hey, I’m not here to make your life hard. I’m just following instructions.” Haha! She said that if I can’t submit an AUSF, they will consider other documents that can prove that my father acknowledged me as his daughter. For example high school card with father’s signature or insurance where I was listed as one of his beneficiaries.
Finding a Solution to My Problem
I went to Manila High School to request my Form 138. The clerk was very helpful. She said they don’t keep records of Form 138 (grade card). I can only request for my Diploma, Year Book, and Form 137. She also said that if I need a copy of my high school card, I should request that from the university where I attended college.
So I went to PLM to request for my Form 138. The clerk said they don’t keep records of Form 138 and I can only request for my diploma and TOR. But I was really desperate so I insisted that they have a copy of my Form 138. I reasoned that I’ve attached my high school card when I submitted my PLMAT application.
The clerk said she doesn’t want to keep my hopes high but she asked me to come back after two weeks. She will search their archives and try to look for my Form 138. She also explained that the possibility is low since they don’t really keep records of Form 138.
Two weeks later … tadaaa!!
I got a certified true copy of my high school card with my father’ signature!!! Super thankful! During those entire two weeks, I prayed the rosary every day and asked for a miracle. Hehe. Got my miracle. Thanks, Mama Mary! I was finally allowed to use my father’s surname.
Late Registration of Birth Certificate Timeframe
I started the late registration process in mid-June and exactly September 30 of the same year, I already have a record in PSA. It took 3.5 months to complete the process. But it could be shorter if you have all the required documents and your parents are married before you were born.
I couldn’t be more thankful that I finally have a birth certificate and that I can use my father’s surname. It’s the best gift from God that I received last year. All because I wanted to travel abroad for the first time! Now I’m ready to get married! Choz!